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Grow your firm - and your impact
Projectworks is professional services automation software built for consulting firms that want to grow - and make a difference.
As a project intelligence platform, Projectworks connects time tracking, expense tracking, resource management, invoicing, and financial reporting in one live system. It gives you the visibility to see what’s working, fix what’s not, and scale your firm with confidence.
Projectworks was built by consultants who know what it’s like to lose hours to spreadsheets and billing chaos. Designed specifically for engineering, architecture, software development, and management consulting, it’s professional services automation (PSA) software that gets experts out of the admin grind and back to the work that matters.
Our cloud-based PSA tool brings together everything your business needs to plan, track, forecast, and grow. By automating time tracking, expense tracking, resource planning, project financials, and real-time reporting, Projectworks frees your people to focus on solving the world’s hardest problems - not wrestling with manual processes.
Connect Projectworks with your existing stack - including Xero, QuickBooks Online, MYOB, Jira, Azure DevOps, and Salesforce - to eliminate double handling, align your data, and operate with confidence.
We’ll help you set up for success with expert data migration, comprehensive training, and responsive ongoing support.
Key features
Time tracking software
Easy, accurate timesheets that actually get filled out. Simplify project time tracking and keep billing up to date with integrated time management software for consultants.
Expense tracking
Track project spend against budget with simple, mobile-friendly expense submission. Sync approved expenses directly to Xero as bills to pay.
Resource management software
Plan and allocate resources effectively. See availability, utilization, and capacity in real time with powerful resource planning tools that make project delivery predictable.
Revenue forecasting & project profitability
Combine financial and resourcing data to model revenue, monitor utilization and profitability, and make confident growth decisions.
Invoicing automation
Create pre-populated invoices that sync seamlessly with Xero, reducing admin and helping you get paid faster.
Reporting & insights
Access real-time dashboards, project profitability reports, and PSA analytics that bring clarity to every decision. Track the consulting metrics that matter most - across projects, clients, and teams.
Integrations
Connect your favorite tools and run your firm on a unified project management and financial reporting platform.
Flexible pricing means you only pay for what you use - plus, get a 10% discount on annual subscriptions.
Contact info
1825 South Grant Street, Suite 200, 94402, San Mateo, United States
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Merged reviews and profileRead more
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I’ve had a really good experience with Projectworks. Once we got everything set up the way we wanted it, it just made day-to-day work easier. I can see what’s happening across projects without digging through spreadsheets, and the team has a much clearer picture of who’s doing what.
For me personally, the biggest win has been timesheets, they’re quick to do and I’m not doing the usual end-of-week scramble anymore. The new redesign is great too. It feels fresh and even easier to navigate.
There are a few things you need to think through when setting it up, and we’ve changed how we use certain features over time, but it’s been simple enough to adjust.
Overall, Projectworks has taken a lot of admin and guesswork off my plate, and it’s made our workflows much smoother.
4 December 2025
Unprompted review
Reply from Projectworks
Hi Jonathan, thanks so much for taking the time to leave us a review! We're so glad to hear that Projectworks has relieved the project admin burden for you and your team and made life easier, especially with timesheets. It's so good to hear you love the new UI too! Feel free to contact us at support@projectworks.com with any questions in future and we'll be happy to help out.
My nonprofit consulting firm is in our 2nd year of using ProjectWorks. We have experienced several other platforms, but none of those has really matched our needs. ProjectWorks has really solved many of my firms issues around project management, project margins, and time tracking. Additionally, the tech support team is actually knowledgeable and helpful! The support team will keep on a problem until a resolution is determined. If a "work around" is required, they give clear details on what will be best for your specific needs. ProjectWorks is also making periodical updates- all of which have continue to improve the interface and flexibility for the client.
4 November 2025
Unprompted review
Reply from Projectworks
Hi Shelley, thank you for your kind words! That's exactly why we called our platform "Projectworks" - because we wanted to make a platform where projects just work, and where we take all the tedious, boring admin off your plate. We’re thrilled to hear that Projectworks is fitting the way your consulting business operates. That’s exactly the kind of flexibility we aim to deliver. We’re also really glad to hear you’ve had a great experience with our support team. With team members now across the US, UK, and AU/NZ time zones, we’re committed to being responsive no matter where you are (feel free to get in touch at support@projectworks.com!). We’re always working to make Projectworks more intuitive, while still offering the depth teams like yours need. Thanks again for sharing how you’re using Projectworks across time tracking and project financial reporting - it’s great to see that full picture in action!
I like that it just works; we can generate invoices almost instantly after completion of timesheets; it integrates very well with Xero, our accounting software.
29 October 2025
Reply from Projectworks
Awesome to hear this Rob! So glad to hear you're benefiting from our deep Xero integration and that invoicing "just works" - that's the simplicity and efficiency we aim for.
Our small consulting firm uses projectworks primarily for time recording and invoicing, with integration to xero. We use some of the staff resourcing and cashflow forecasting, but haven't really got into the depths of job profitability analysis that it offers. We picked projectworks because it offered all the functionality of our previous platform, as well as a bunch more. I particularly like the multi-currency support (which integrates with xero).
29 October 2025
Unprompted review
Reply from Projectworks
Thanks so much for the 5-star review, Tim! We’re glad to hear Projectworks is working well for time tracking and invoicing at your consulting firm. Great to know the multi-currency support and Xero integration are really accelerating your efficiency - that’s exactly what we aim for. If you ever decide to dive deeper into job profitability tracking, our team’s here to help whenever you’re ready at support@projectworks.com!
This tool is perfect for our business needs, providing us with flexibility and scalability as we grow. It has all the functions we need to manage our projects and resourcing. It connects seamlessly with our other business systems and tools, including our accounting and CRM platforms. The customer service has been incredible, from the demonstration through to ongoing support and advice.
1 July 2025
Unprompted review
Reply from Projectworks
Hi Nicole, we’re so pleased to hear that Projectworks is hitting the mark for your team as you grow - and that our flexibility, integrations, and functionality are working well for your business. It’s also fantastic to hear our teams - from sales to customer success - have provided excellent support right from your first demo to today. We’ll be sure to pass that along. Thanks again for sharing your experience!
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